What to Bring to the Accountant for Tax Preparation: A Stress-Free Checklist
Tax season can be overwhelming, especially if you’re not sure what documents you need to file your tax return. From identification to deductions, having the right papers on hand helps your tax preparer file accurately and find every credit you're eligible for.
Whether you’re an individual filing your first income tax return or a small business owner prepping for a business tax return, this guide will walk you through what to bring to your appointment for smooth tax preparation.
At AY Miller, we understand how confusing tax filing can be. As a trusted tax accountant in Denver, we help clients from all tax situations feel confident and prepared. Let’s dig into what your accountant will need to file your taxes correctly and on time.
Why Organization Matters Before Your Tax Appointment
Bringing the right paperwork not only saves time but can also help you identify tax savings, avoid delays, and reduce your risk of a tax audit. If you’re unsure where to begin, think of it this way: your accountant needs a clear picture of your financial life. That includes income, deductions, taxes paid, and personal identification documents.
So let’s tackle the big question: what documents do I need to bring to a tax appointment?
A Tax Prep Checklist to Help You Get Started
Here’s a practical preparation checklist for individual or business tax preparation. Tailor it based on whether you are filing an individual or business income tax return.
Personal & Identification Documents
Before discussing income or deductions, your tax pro needs to verify your identity.
Driver's license or state-issued ID
Social Security number (SSN) or Taxpayer Identification Number (TIN) for you, your spouse, and any dependents
Date of birth for each member of your household
Bank account and routing number for direct deposit of your tax refund
These identification documents are essential to file your tax return and avoid delays with the Internal Revenue Service.
Income Documents You Need
Your income tax return must include all income from various sources:
Form W-2 from all employers
Form 1099s for freelance, gig, or contract work (self-employment income)
Interest and dividend statements (Forms 1099-INT, 1099-DIV)
Social Security (United States) benefits (SSA-1099)
Unemployment income, pensions, or IRA distributions
Rental property income
Any gambling or lottery winnings
For small business tax preparation, bring:
Business income statements and profit and loss (P&L) statements
Records of salary payments and payroll taxes
Invoices, receipts, and mileage logs
Previous year’s business tax return
If you’re unsure what documents must be included, your local tax pro or a bookkeeping service can help review your records.
Expenses, Deductions & Tax Credits
Maximizing your tax savings requires documentation of deductible costs and eligible credits, including:
Mortgage interest (Form 1098)
Student loan interest and tuition payments
Medical expenses and health insurance premiums
Charitable donations
Childcare costs to claim the child tax credit
Educational expenses (Form 1098-T)
Retirement account contributions (IRA, 401(k))
Any child custody agreements or court orders affecting dependency status
Records for eligible tax credits like the earned income tax credit
If you're filing as head of household, your tax expert will also want evidence supporting this status.
Tax Documents Checklist for Business or Self-employed Individuals
If you're a sole proprietor or operating an LLC or S corp, your tax preparer will need:
Expense records (travel, marketing, office supplies)
Self-employment taxes paid
Details on loan interest, credit card fees, or insurance premiums
Business vehicle mileage
Estimated tax payments for prior tax years
Proper tax preparation and payroll services can also help maximize tax savings of sole proprietor businesses.
For contractors or consultants using online tax platforms, Forms 1099-K or 1099-NEC from services like Intuit may apply.
Additional Documents to Bring to a Tax Pro
Don’t forget these essentials:
Copy of your previous income tax return
Letter from the Internal Revenue Service if you were audited or adjusted in the prior year
Any identity documents in the United States used during employment or business formation
Records of property sales or investment statement summaries
Documentation of inflation reduction act credits if you made qualifying improvements
Keep in mind that additional fees like tax preparation and payroll may apply depending on the complexity of your return.
Understanding When You Need to File
If you earned income, you may need to file taxes even if you're not expecting a refund. Common scenarios where you need to file include:
You earned self-employment income over $400
You had taxes withheld but earned under the standard deduction
You qualify for refundable credits (like the earned income tax credit)
If you're unsure whether you may need to file your taxes, your tax preparer can help assess your eligibility.
Year-Round Tips for Better Tax Preparation
Effective tax preparation doesn’t start in March - it’s a year-round effort. Staying organized now can reduce your tax burden and make things simpler next year.
Here’s how:
Use a digital or physical folder to store tax documents as they arrive
Schedule quarterly meetings with a tax accountant in Denver for year-round tax planning
Consider a bookkeeping service to maintain clean income and expense records
If you’re switching tax preparers or filing for the first time, mention that you’re a new client so they can help with your income tax return for new clients and request historical info.
What to Expect at Your Tax Appointment
At your scheduled tax appointment, your HRB tax professional will review your preparation checklist, identify any missing information, and walk through what documents must be filed.
If you qualify for software or platforms like TurboTax Free Edition, you can explore options - just know that working with a tax professional often adds clarity and reassurance compared to a typical accountant or CPA based solely online.
For expats or special tax situations, services like H&R Block Expat Tax Services or return with H&R Block Expat may be useful - always ask your preparer first.
FAQs: Answering Your Common Tax Filing Questions
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Try to gather as much as possible. You can request copies from employers, banks, or the IRS. Your tax preparer can help you estimate missing figures if needed.
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Generally, bring the last two tax years of returns if working with a new accountant.
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Yes, but you must document other forms of income. Note that additional fees may apply if your tax situation is complex.
Your Next Step: Ready, Set, File
Preparing to file your tax return doesn’t have to feel chaotic. When you bring the right tax documents to your appointment, you’re setting yourself - and your accountant - up for success.
At AY Miller, we make tax preparation in the United States approachable and tailored to your unique needs. Whether you're filing individual or small business tax, we provide personalized tax advice and trustworthy support.
Contact our team today for your trusted live tax prep in Denver and experience the difference of working with true local tax experts.
